Society Rules

Rules adopted by Council October 12, 2001, effective as of January 1, 2002.

Section I

HERD BOOK OF THE BELTED GALLOWAY SOCIETY

Rule 1: Official Record

The official record of all animals recognized by the Society shall be contained in the Herd Book and an Appendix for females only. Each entry shall contain the registration number, tattoo, sex, color, name of animal preceded by the first owner’s registered farm name, date of birth, name and registration number of the sire, name and registration number of the dam, the name and address of the owner of record and name and location of breeder and first owner.

Rule 2: Privileges

All Vested Life, Life, Regular and Junior members whose dues status is current are eligible to register cattle in the Herd Book and record females in the Appendix. Non-members of the Society shall not be entitled to the privileges of registration. The use of ‘certificate of registration,’ ‘registration’ or ‘register’ in these Rules shall have reference to animals listed in the Herd Book proper. The use of ‘certificate of record,’ ‘recordation’ or ‘record’ in these rules shall have reference to animals listed in an Appendix.

Rule 3. Eligibility of Animals, Herd Book

Any animal for which application for registration in the Herd Book is submitted must meet the following criteria: The Sire must be registered in the Herd Book or in the herd book of another society, association or organization recognized by the Belted Galloway Society. The Dam must be registered in the Herd Book or in the herd book of another society, association, or organization recognized by the Belted Galloway Society except a female calf sired by a purebred bull as set forth in 3A above may be out of a dam of 7/8 blood and recorded in the Appendix, or a female or male calf sired by a purebred bull may be out of a purebred cow recorded in the Appendix.  For purposes of registration, “extraneous white” is defined as any white hair from white skin (white being defined as being without pigment), that has been genetically produced, other than in a complete white belt or list between the front legs and the hind legs and for a female any white hair above the top level of the dewclaw. Absolutely no other white hair shall be acceptable on bulls. In addition, all criteria set forth in Rule 6 shall be essential to eligibility for registration/recordation.

Rule 4: Eligibility of Animals, Appendix

The Appendix holds all crossbred females. Any animal for which application for recordation in the Appendix is submitted must meet the following criteria: Only females are eligible for recordation. The sire must be a purebred Belted Galloway bull registered in the Herd Book of the Belted Galloway Society or the herd book of another society, association or organization recognized by the Belted Galloway Society. The dam may be any of the following: a base cow described as a polled, solid colored or belted, beef type breed with no extraneous white. Solid color cannot be white (white being defined as being without pigment) or a percentage blood Belted Galloway cow sired by a registered Belted Galloway bull.  In addition, all criteria set forth in Rule 6 shall be essential to eligibility for recordation.

Rule 5: Exceptions

The following progeny shall not be eligible for registration or recordation: A calf sired by a bull less than 9 months of age at the time of service. A calf produced by a heifer less than 18 months of age at the time of calving. A calf born less than 283 days after the birth of the dam’s last calf, except in the case of embryo calves.

Rule 6: Additional Criteria

Any animal for which an application for registration or recordation is submitted, its sire and its dam must be naturally polled, being free from horns or scurs. “Scurs” are defined as any portion of horny tissue attached to the skin of the hornset of a polled animal. Should horns or scurs appear on an animal after registration, the owner of record shall immediately surrender said registration to the Canadian Livestock Records Corporation, and the horned or scurred animal will be deleted from the Herd Book or Appendix. No white hair from white skin (white being defined as being without pigment) that has been genetically produced is permitted on an animals’ Head or Tail. Should extraneous white hair be found to exist or appear on an animal after registration, the owner of record shall immediately surrender said registration in the Herd Book to the Canadian Livestock Records Corporation and the animal and its offspring will be deleted from the Herd Book. The provisions of this Rule 6 shall not apply to any steer certificated by the society.

Rule 7: Tattoo Marks

All animals born after January 1, 1996 for which an application for registration or recordation is submitted must be ear-tattooed in accordance with the following: The tattoo must be placed in the left ear. At the option of the first owner, the tattoo may also be placed in the right ear. The tattoo shall include: up to three standard Arabic numerals a letter designating the year of birth (as prescribed by the Society) appearing as the first or last character in the tattoo a farm/ranch designation of up to three alpha characters at the beginning or end of the tattoo mark, positioned opposite the year letter designation. At the first owner’s option, the farm/ranch designation may be placed at another location in the left ear or singularly in the right ear. All letters shall be standard English letters. The breeder’s farm/ranch designation shall be selected by the breeder subject to availability and shall be on record with the Canadian Livestock Records Corporation. No two animals registered by the same breeder shall be given the same tattoo. Should a tattoo become illegible, the same markings shall be placed in a different location of the same ear. Any member wishing to dual-register an animal may submit for approval by Council or its designee a tattoo that conforms with the requirements of the foreign society.

Rule 8: Calves of Multiple Births

Calves of multiple births are eligible for registration or recordation if all other requirements are met. Each application must indicate multiple birth and the sex of the other calf(ves). In the event these requirements are omitted, another of the same gestation may not subsequently be registered unless accompanied by a letter of explanation.

Rule 9: Eligibility of Calves produced by Embryo Transfer (ET)

A calf resulting from an embryo transfer shall be eligible for registration/recordation if having first met all other requirements. The following shall be complied with: The standard guidelines of the International Embryo Transfer Society for the certification and identification of bovine embryos and procedures for processing, documentation, record keeping, labeling and grading of embryos shall be followed by members of the Belted Galloway Society engaging in bovine embryo transfers resulting from the use of registered Belted Galloways. The standard certification forms recommended by the International Embryo Transfer Society and adopted by the American Embryo Transfer Association for recording embryo recoveries, embryo transfers, embryo freezing and embryo exports shall be completed, and copies of such forms be furnished to the Canadian Livestock Records Corporation. Such forms shall accompany any subsequent transfer of ownership of the embryo or resulting offspring. All embryo transfer work must be performed by either a certified member in good standing of the International Embryo Transfer Society, or one of its national certifying affiliates (such as the American Embryo Transfer Association) or an embryo transfer practitioner or company which meets the requirements and follows procedures set forth as guidelines for embryo recovery, transfer, freezing and export by the International Embryo Transfer Society, or one of its affiliates.  Donor cows and sires of embryos must be DNA tested at a laboratory designated by the Belted Galloway Society, and a copy of the test report held in the files of the Belted Galloway Society. All calves that are born as a result of embryo transfer must be DNA tested before they can be registered.

Rule 10: Eligibility of Calf produced by Artificial Insemination (AI)

A calf resulting from the artificial insemination of a registered/recorded female shall itself be eligible for registration/recordation if having first met all other requirements. The following shall be complied with: The breeder (owner of record of the dam at the time of service) of a calf which is a product of artificial insemination must be the owner of record of the sire at the time of service, or must furnish a semen certificate obtained from supplier of the semen with the application to register/record.  Any bull providing semen for sale must be DNA tested at a laboratory designated by the Belted Galloway Society and a copy of the test report shall be held in the files of the Society. The semen supplier shall furnish a semen certificate to his/her customers upon notification that a calf is to be registered which resulted from the use of the purchased semen. The semen supplier may at his/her option charge a fee for this semen certificate.

Rule 11: Steers

Steers are eligible for recordation, certification of parentage and identification, provided applicable requirements for registration/recordation are met except for requirements of color, marking and the provisions of Section 1, Rule 6. Steers are eligible for recordation, certification of parentage and identification if they are born to registered, purebred Belted Galloway females and sired by polled, solid colored, beef type sires.

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Section II

REGISTRATION

Rule 1: Application for Registration

Application must be made on a form obtained from and approved by the Society. It must be legibly completed, preferably in ink or typewritten. Online registration applications are acceptable if submitted on the Society approved online application form. The applications must contain the following information:
Name of animal, which must be preceded by the first owner’s registered farm name.
Indication of whether or not the animal is the product of artificial insemination and/or embryo transfer. Indication of whether the animal is a twin or of other multiple birth.
Color of animal
Sex of animal to be registered
Date of birth Ear tattoo marks
Name, location and member code of the breeder
Name, location and member code of the first owner.
Name and registration number of the sire.
Name and registration number of the dam
Signature of the first owner certifying accuracy of information.
Semen certificate is required for registration of calves conceived by artificial insemination.
Certification from the American Embryo Transfer association or the International Embryo Transfer Society is required for registration of calves resulting from embryo transfer.

Preparation of application of registration.
Name: An animal’s name cannot contain more than 35 characters and spaces, and only English letters and Arabic numerals shall be acceptable. Animal’s name must be preceded by farm name of the first owner. The Society reserves the right to change the name assigned to an animal or an application for registry if it is deemed advisable to do so.
Breeder: The breeder of a calf is the owner of record of its dam on the date of service.
First Owner: The first owner of a calf is the owner of record of its dam on the date of birth of the calf or, in the case of calves resulting from embryo transfer, the first owner shall be the owner of the calf at birth. The first owner must apply for registration of the calf, and the dam must be officially entered in the records of the Society under the same name as the first owner’s membership on the date of the birth of the calf, except in cases of embryo calves, as may be provided for in Section 1, Rule 9.
Breeder’s Certificate: When a cow has been transferred subsequent to being served but prior to the birth of the calf, and the service was not reported on the transfer application, the breeder (owner of record of the dam at the time of service) must execute the breeder’s certificate on the application for registration of the calf.
Owner of Record: The owner of record for the purpose of registration shall mean the membership (individual, partnership or corporation) in whose name an animal is registered.

Rule 2: Incomplete or Inaccurate Applications

In the event that an application is incomplete in any respect such application shall be considered null and void. An application shall be incomplete if it fails to contain all information required by Section II, Rule 1, or if not accompanied by the appropriate fee. In the event of an inadvertent inaccuracy, the applicant may amend the application. Whenever the accuracy of data contained in an application is challenged, the matter shall be referred to Council for investigation.

Rule 3. Farm Name Changes.

Restrict prefixes to remain the same from the first animals registered to the last, unless a farm change fee is paid and the rules of the Society must be followed in accordance with the name changes. In addition, from this point forward, April 2002, all new farm prefixes must not be the same as any farm prefixes currently in use.

Rule 4: Misrepresentation or Fraud

If an animal’s registration has been obtained through willful misrepresentation or fraud, the Council may, in accordance with the provisions of Article VII of the By-Laws, and in accordance with the provisions of Section VIII of these Rules, declare the registration null and void together with any registrations which have been made of descendants of an animal so registered. When a registration has been obtained by means of misrepresentation or fraud, or if the date of birth, tattoo number, sire, dam or service by natural or artificial insemination has been misrepresented, the Council may, in accordance with Article VII of the By-Laws and Section VIII of these Rules, instruct the Canadian Livestock Records Corporation to refuse to receive subsequent applications of any kind signed by a person or persons implicated in said misrepresentation or fraud and may take such other action as may be deemed appropriate.

Rule 5: Animals registered in Error

Any animal that has been registered in the Herd Book of the Belted Galloway Society and as a result of a mistake, inadvertence or unintentional error does not meet the generational pedigree requirements in effect at the time of registration and have retained grand fathered registration status. Any mis-represented animal or their progeny registered from May 1, 2002 onward shall have its’ and its’ progenies’ registration revoked if it did not meet registration generational requirements in effect at the time of registration.

Rule 6: Designations in the Herd Book and Appendix

The recordation number for all percentage females recorded in the Appendix shall begin with the letter ‘A’. Following the recordation number, the percentage blood of Belted Galloway and the breed designation of the base cow will be listed, e.g. “A0000B3/4BGAN.” Female calves sired by a registered bull out of a base cow shall be recorded as 1/2 blood Belted Galloway. Female calves sired by a registered bull out of a 1/2 blood cow recorded in the Appendix may be recorded as 3/4 blood Belted Galloway. Female calves sired by a registered bull out of a 3/4 blood cow recorded in the Appendix may be recorded as a 7/8 blood Belted Galloway. Purebred females which have gained Herd Book status (15/16 blood and higher) will be denoted with a ‘PB’ followed by the breed or breed designation of the base cow, e.g. “00000B,PBAN.” Subsequent progeny of such females will not carry that designation.  Any mismarked female will have a designation as part of its registration number identifying the type of mismarking. For example: 00000B,M1.   M1 — incomplete belt M2 — no belt M3 — white feet (on or above the level of the dewclaw) M4 — White elsewhere on the body.  Purebred females registered in the Herd Book with white on one or more feet or claws below the level of the dewclaw(s) will be designated with the letter ‘W’ as part of the registration number. In both the Herd Book and the Appendix, color will be designated as part of the registration/recordation. Black animals will be designated by the letter ‘B’ Dun animals will be designated by the letter ‘D’ Red animals will be designated by the letter ‘R’

Rule 7: Certificate of Registration

Upon completion and submission of the application as required herein accompanied by the appropriate fee, the Canadian Livestock Records Corporation will assign a registration/recordation number to the animal and will issue a Certificate of Registration/Recordation to the applicant. A photocopy of the original registration certificate stamped “copy” will be issued in case of joint ownership. Each joint owner will be entitled to a certificate indicating their participation in the ownership of the animal.

Rule 8: Special Circumstances

Registration for the estate of a deceased person: In the event of the death of one who normally would apply for registration of cattle, the Society may require that there be filed in its office copies of all papers and documents necessary to show that the person requesting registration has the power and authority and is duly entitled to request such registration(s) or transfer(s) on behalf of the deceased party.  Replacement Certificates : The owner of record of a registered/recorded animal may obtain a replacement certificate by making application to the Canadian Livestock Records Corporation (accompanied by the old certificate, if available) in the following circumstances: The original certificate is lost or destroyed.  A prohibited or unauthorized entry is made on the certificate or the certificate is otherwise defaced. Correction of Errors Errors in registrations or transfers committed by the Canadian Livestock Records Corporation shall be corrected free of charge. Errors in registrations or transfers committed by the applicant shall be corrected at a fee established by Council.  Change of Name: The name of a registered animal, except for the original farm name portion, may be changed at a fee established by Council, provided that the owner of the animal who is a current member in good standing requests such change in writing and that no progeny of said animal have been recorded. The name of an animal originally registered in a herd book of another society shall not be subject to change. The Council shall have the authority to modify the procedures established herein or to establish new procedures to affect the registration/recordation of an eligible animal upon the failure or inability of a member to perform this duty.

Rule 9: Verification of Records

Applicants for registration shall maintain accurate breeding and herd records. The Council or its designated representative may investigate or cause to be investigated, examined, identified, blood-typed or DNA tested any registered animal or herd; and may examine the breeding and herd records maintained by a member or non-member of the Society for the purpose of verifying applications for registry or records on file in the Canadian Livestock Records Corporation, or for the purpose of investigating other matters in which the society may be interested. If, upon investigation by Council or its designated representative, it is determined that breeding or herd records or herd management practices are inadequate to assure the accurate identification of animals in the herd, then the Council may require periodic reports of the current herd status until such time as the Council is satisfied that compliance with the rules of the society is assured. If, upon investigation as provided herein, Council shall determine that the herd records or management practices relating to such records of either a member or non-member of the society are such that the purity of the Belted Galloway breed might be impaired or has been impaired as the result of the inadequacy of such records or the inability to accurately identify animals, then Council may in its discretion take such action as it might deem advisable pursuant to the provisions of Article VII of the By-Laws.

Rule 10: Blood Type and/or DNA Tests

Each animal for which an entry application is received by the society may be subjected to a blood type or DNA test to verify accuracy of parentage. The Council may require that a blood type or DNA test be made by such agency(ies) as it may designate, of any animal the parentage of which has been questioned. All costs of such investigation and tests shall be borne by the party who is determined to be at fault.

Rule 11: Surrender of Registration Certificates

When a registered animal is lost by death, destruction or other means, or is disposed of for slaughter or as a common grade animal, it shall be the obligation of the holder of certificate of registration to return it to the Society for cancellation and endorsed to indicate the date and method of disposition.

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Section III

TRANSFER OF BELTED GALLOWAY CATTLE REGISTERED IN HERD BOOK OR RECORDED APPENDIX

Rule 1. Transfer of Registration

Every change of ownership of record of an animal used for registered breeding purposes must be recorded by official transfer on the records of the Canadian Livestock Records Corporation. No entry on the transfer record of a certificate of registration shall be made except in the Canadian Livestock Records Corporation, and any unauthorized entry shall render a certificate null and void subject to the issuance of a replacement certificate at an additional fee. It shall be the duty of the transferor to apply for transfer and to pay the transfer fee unless it is otherwise specifically agreed between transferor and transferee, in which case the transferor must execute an application for transfer in favor of the transferee. A seller and/or his sales agent (if any) who fails to furnish a buyer with a transferred certificate of registration will be contacted by the Society for a written statement on fifteen (15) days’ notice as to the basis for the failure. If the seller and/or said sales agent does not respond to the Society’s request, their Society memberships will automatically be temporarily suspended, with the temporary suspensions to expire on the Society’s receipt of the requested statement, and the Society will not process any registration or transfer applications executed by seller or said agent until the Society’s receipt of the requested statement. It shall be the duty of the transferor before offering a registered animal for sale, or applying for transfer, to verify that the animal carries legible ear tattoo marks corresponding to the tattoo marks entered on its certificate. ‘Transferor’ shall mean the individual, partnership or corporation in whose name an animal is registered. ‘Transferee’ shall mean the individual, partnership or corporation into whose name the animal is to be registered. Transfer entries of jointly owned animals shall not exceed three (3) owners of record.

Rule 2: Application for Transfer of Registration

Application for transfer shall be made on approved form and signed by the transferor or his authorized agent. Evidence of authority to sign as agent on behalf of a transferor; and the signature of any authorized agent must be filed in the office of the Society before a transfer application will be accepted for processing. The application shall be legibly completed, preferably in ink or typewritten, and must specify: Name, location and member code of each transferee. Date of sale. Service date, natural or artificial, and registration number of bull, if animal being transferred has been served, and signature of owner of the sire. (The date of service and registration number of the bull may be entered only if service was prior to the date of sale of the animal being transferred. If the cow was pasture exposed and the exact date of service is unknown, the word “pasture” may be entered instead of the date.) Signature and member code of individual, partnership or corporation in whose name the service bull is registered, indicating whether females have been served naturally or artificially inseminated. If sold with artificial insemination breeding privilege.

Rule 3: Omission of Data on Transfer Applications

The execution of transfer applications with the names and addresses of transferees, date of sale or transfer, correct tattoo marks or other data omitted is prohibited except as otherwise provided in Rule 8 of this Section III.

Rule 4: Cows with Calf at Side

If a cow is transferred with a calf at side, the calf must be registered by the individual, partnership or corporation in whose name the cow was registered on the date of birth of the calf, and a separate transfer of the calf is required.

Rule 5: Adjustment Transfers

The following types of transfers not classified as transfers in the ordinary usage of the term may be made at fees established by the Council: Transfers for the purpose of correcting certificate records to exact membership names as required by Rules I and 2 of Section VI. Transfers from estates to heirs under terms of wills or court orders. Transfers to individuals of partnerships. Transfers to stockholders upon the dissolution of corporations.

Rule 6: Errors in Recording of Transfers

The Society shall not be bound by errors in the recording of transfers.

Rule 7: Transfers by Affidavit

In case of neglect or refusal of a member or non-member of the Society to apply for transfer of registration, transfer may be recorded if approved by a majority of the members of Council, on the basis of the transferee’s affidavit setting forth the facts and sworn to or affirmed before a Notary Public. Each such affidavit must be accompanied by proof of sale and payment in full of the purchase price of the animal or by evidence of an agreement to sell, purchase or transfer, including the terms and condition of service, if any, in the case of females.

Rule 8: Transfer Applications of Animals Consigned to Public Sale

Sale managers or their representatives may fill in buyers’ names on applications for transfer of animals consigned to public sales and, if authorized by the consignor, sign such application in his stead. Such applications must indicate the name of the sale manager or agent representing the consignor and be signed by him. Applications executed under this Rule are subject to Rule 13 of Section III.

Rule 9: Transfer of Exported Animals

Application for transfer of an animal exported to another country shall be made with a regular transfer.

Rule 10: Transfer from the Estate of a Deceased Person

In the event of the death of a transferor, the Society requires that there shall be filed in its office all papers and documents necessary to show that the person requesting transfer is legally authorized and entitled to request such transfer.

Rule 11: Incomplete Applications for Transfer

Whenever an application for transfer is incomplete, and the applicant has failed to provide all of the information required by this Section 10. of the Rules within four months of the date application was received by the Society, such application shall be considered null and void. An application shall be considered incomplete if not accompanied by required fee.

Rule 12: Responsibility for Legal Title

A transfer of registration entered on an application or a certificate of registration, or on the records of the Society, shall not be construed as the conveyance of legal title by the Society. The Society shall in no way be involved in or assume liability for the purchase, sale or terms of the sale of registered animals, or the passage of legal title thereto,

Rule 13: Misrepresentation or Fraud

If an animal’s registration has been transferred through misrepresentation or fraud the Council may, in accordance with Article VII of the By-Laws, declare such transfer null and void together with any registrations of purported descendants of the animal which may have been recorded during the period of such misrepresented or fraudulent transfer. When a transfer of registration has been obtained by means of misrepresentation or fraud, the Council may take appropriate action as provided by Article VII of the By-Laws, and instruct the Canadian Livestock Records Corporation to refuse to receive subsequent applications of any kind signed by any person or persons implicated m said misrepresentation or fraud.

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Section IV

REGISTRATION OF ANIMALS ORIGINALLY RECORDED IN HERD BOOKS RECOGNIZED BY THE BELTED GALLOWAY SOCIETY

Rule 1: Export Certificate

Registration of an animal originally recorded m herd books recognized by the Belted Galloway Society, Inc., and imported into the United States shall be accepted if a registration certificate or embryo transfer certificate issued by the recognized registry organization of the country from which the animal is actually exported has been received by the Belted Galloway Society, Inc.

Rule 2: Application for Registration

Registration may be applied for only by a member of the Society entitled to registration privilege who imported the animal and whose name appears as purchaser on the export certificate or embryo transfer certificate issued by the registry organization of the country from which the animal was exported, at the fee established by the Council

Rule 3: Registration of Calves Imported in Dam

If a cow was bred prior to importation and a record of service does not appear on the export certificate, the owner of the bull on the date of service must certify to the particulars of service through the recognized registry organization of the country from which the animal was exported.

Rule 4: Registration of Calves Imported at Side

Registration of a calf imported at side of a cow recorded m the recognized registry organization of the country from which the animal was exported shall be accepted only if the calf is also registered in the same recognized registry organization and an export certificate has been received by the Belted Galloway Society, Inc. A separate registration fee shall be required for each calf imported at side.

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Section V

SOCIETY FEES

Rule 1: Establishment of Fees

All fees are established by the Council.

Rule 2. Payment of Fees

All fees of whatever nature due the Society shall be paid in advance accompanying requests for services, except in the cases of state institutions and similar agencies.

Rule 3. Non-Payment of Fees

Non-payment of fees because of defective remittances shall be sufficient cause for: Withholding the processing of registrations or transfers. Cancellation of registrations or transfers which have been processed but not paid for.

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Section VI

TRANSFER OF MEMBERSHIP

Rule 1: Life or Regular Memberships

Transfers may be made, upon request: To a joint membership with a spouse who is not the subject of any prior suspension or expulsion, if originally issued to an individual. To a surviving partner of a partnership. To one of the individuals of a dissolved partnership, designated by transfer endorsement signed by the other partner or partners. To a stockholder of a corporation designated by transfer signed by its president and attested by its secretary with the corporate seal affixed.

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Section VII

SALES AND GUARANTEES

Rule 1: Sales

Every registered animal sold or offered for sale publicly or privately must carry visible, legible tattoo identification marks corresponding to the certificate of registration of such animal, and if upon examination, legible marks are lacking, the Society may take such action as it deems appropriate. Offering of registered cattle for sale in the name or names other than the owner of record is prohibited.

Rule 2: Cattle Purchased for Resale

Every change of ownership must be recorded by transfer on the records of the Society. The purchase of animals and their resale without fulfilling the requirements of Paragraph A of this Rule is prohibited.

Rule 3: Sales Guarantees

The Belted Galloway Society, Inc., its officers or its Council shall not be liable for any representations or warranties made by the sellers of cattle.

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Section VIII

STANDARDS, VIOLATIONS AND ENFORCEMENT

In order to safeguard the integrity of our Society and its membership in dealings among ourselves and representations to those outside our Society, the following rules have been enacted.

Rule 1: Violations

The following acts shall be deemed to be violations of the ethical standards of this Society: Any misrepresentation or fraud contained in an application for registration/recordation. Any misrepresentation or fraud involved in the transfer of a registered/recorded animal. Any misrepresentation contained in advertising for or reports of results from any group-sponsored or privately held production sale. Any misrepresentation in advertising or publication submitted by a member. Failure of any member to adhere to the rules established by an organization sponsoring an event in which the member has elected to participate. In showing or exhibiting animals, it shall be a violation of the rules to: Attempt physically or physiologically to alter the natural confirmation, musculature or weight of an animal by use of an injected or ingested material not conducive to the health of the animal or marketability of the carcass. Any change or attempt to change the natural color pattern of an animal. Showing of any animal that has been administered any quantity of diuretic, unproved growth stimulant or other unproved medication, or that has not been properly withdrawn from approved drugs. “Unproved” is deemed to mean not approved by the Food and Drug Administration (FDA) and/or the United States Department of Agriculture (USDA). No nurse cows will be allowed. Any conduct by or on behalf of a breeder or exhibitor intended to influence the outcome of an event. Alteration of a tattoo mark. Any conduct or act designed to deceive a member, a purchaser, potential purchaser or the Society. Violation of any of these rules or the By-Laws of the Society. Violation of any other published rules of Council or its duly appointed committees.

Rule 2: Complaint

Complaints will be accepted from any member alleging violations as set forth hereinabove. Complaints may also be received from non-members, judges or officials of exhibits or shows. Complaints from members shall be directed to the Executive Director in writing and shall be accompanied by: Allegations of specific violation(s). Evidentiary material supporting said allegations. List of any corroborative witnesses. Investigatory fee as prescribed by Council or its designated representative. Complaints from non-members shall be received in any written form convenient to complainant. All complaints by either members or non-members must be filed within a reasonable time after discovery of the alleged offense.

Rule 3: Grievance Committee

In order to insure the timely and fair administration of the provisions of this Section VIII, a Grievance Committee consisting of three members plus the President of the Society shall be established as provided in Article IV of the By-laws. The President of the Society shall serve as chairman of the committee, but shall have no right to vote on any issue except in the case of a tie. The Grievance Committee shall be charged with the responsibility of receiving and investigating each complaint filed pursuant to the provisions of this section. The decision of a majority of the Grievance Committee shall be immediately forwarded to the Council in writing in the form of a recommendation. All proceedings pursuant to this Section VIII shall be deemed to be confidential and shall be completed as soon as possible.

Rule 4: Investigation

Upon receipt of a complaint, the Executive Director shall immediately forward said complaint to the Chairman of the Grievance Committee. The committee shall forthwith conduct an immediate and comprehensive investigation. If, after a preliminary investigation, the committee shall determine that said complaint requires further investigation, it shall require the complaining party to submit an investigatory fee in the amount of $250.00. The accused member will be notified and shall be allowed to respond to the accusations within the time set forth in the notice. In addition, the accused member may be required to produce herd records, DNA or blood type test results, or other documents and tests. In appropriate cases, the Grievance Committee may call for a hearing as provided in the By-laws and may require the accused member to appear at said hearing. Should the accused member fail to respond or appear as required in this rule, the Council may take such action as it deems appropriate.

Rule 5: Disposition of Complaint, Enforcement

Upon receipt of the recommendation by the Grievance Committee, the Council may take the following actions: The complaint may be withdrawn by the complaining party at any time prior to disposition. The complaint may be dismissed by Council for lack of convincing evidence. The complaint may be dismissed by Council as spurious, and in cases reflecting malice on the part of the complainant, the cost of the investigation may be charged to the complainant. The complaint may be determined to be valid, in which case the offending party may be subject to the following: Written censure by Council with an assessment of costs of investigation. Revocation of registration/recordation and/or revocation of transfer. Suspension of rights to register, record or transfer Revocation of awards or points earned at shows. Suspension or expulsion of membership. Such other action as might be deemed appropriate by Council.

Rule 6: Litigation Forum and Expenses

Every member by joining the Society, or non-member by filing transfer of registration documents with the Society, agrees that: Following judicial review of any Society final decision, action or Rule contested by said member or non-member, whereby the member or non-member fails to have the Society’s decision, action or Rule reversed or overturned, said member or non-member shall reimburse the Society for the reasonable attorney’s fees, court costs and other expenses incurred by the Society in defense of the law suit; and Said member or non-member shall not commence any action, whether in law or equity, against the Society in any courts other than those Federal or State courts located in the State of Tennessee.

Rule 7: Suspension Procedure

Any decision and action by the Council pursuant to Article VII of the By-Laws, providing for the suspension of membership, shall set forth a specific time period for such suspension, following which the Society will entertain consideration of a request by that member for reinstatement to full membership.

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Section IX

AMENDMENT OF SOCIETY RULES

These rules may be altered, amended or repealed by a majority vote of Council at any meeting, provided notice of the meeting shall have contained a copy of proposed alteration, amendment or repeal.

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SHOW POINTS

The point system was created by the Belted Galloway Society to give incentives to breeders who participate in shows and to encourage the membership to show Belted Galloway cattle. The Point System is as follows:

Base Points System for the Belted Galloway Society

	1st	2nd	3rd	4th	5th	6th+
Classes with 3 or more entries	4	3	2	1	1	1
Classes with 2 or less entries	2	1
Cow/Calf classes with 3 or more	6	5	4	3	2	1
Cow/Calf classes with 2 or less	4	3
Get of Sire – points awarded to sire, Breeder and Exhibitor	4	3	2	1
Produce of Dam – points awarded to dam, Breeder and Exhibitor	4	3	2	1
Best Six Head – goes to Exhibitor only	5
Other Group Classes	4	3	2	1	1	1
Grand Champion	5
Reserve Grand Champion	3

Yearly Awards

Show Bull of the Year
Show Heifer of the Year
Show Cow/Calf of the Year
Sire of the Year
Dam of the Year
Exhibitor of the Year
Breeder of the Year

Lifetime Awards

Gold Lifetime Award = 60 or more points cumulative all years
Silver Lifetime Award = 40 or more points cumulative all years
Platinum Lifetime Award = 100 or more points cumulative all years

Current Point System

Class A Shows – National Belted Galloway Show at Louisville, KY – 2X the base points
Class B Shows – All shows with 60 or more head of Belted Galloways - 1.5X the base points
Class C Shows - All shows with 25 or more head of Belted Galloways – 1X base points
Class D Shows – Shows with less than 25 head but have at least 2 or more different breeders exhibiting cattle – 1 point will be awarded for class winners and 3 points for Grand Champions and 2 points for Reserve Grand Champions
Class E Shows – Shows with 10 or fewer animals but have at least 2 exhibitors from different farm locations - 1 point awarded to each
class winner.

Points System – clarifications of the current system.

• Points are to be awarded in Open shows that allow all those exhibiting Registered/Recorded Belted Galloway Cattle to show.
• Points will not be awarded within this system for Junior or AOB shows.
• Points will be awarded in Galloway Shows as per our Points System as how they placed in the entire show.
• In the case of a co-owned animal, the owner’s may split the points or if mutually agreed upon, they may decide to have only one owner awarded entire points and the other owner to receive none.
• Breeder Points will be awarded as the breeder is listed on the certificate. For example, in the case of an animal with two breeders listed, the points will be awarded under the joint breeders. If Farm A and Farm B are both listed as breeders of the animals, the breeder points are awarded under Farm A and Farm B, the points may not be split or awarded to just one of the listed breeders.

Leased Animals

• July 1 is the date of a lease to be on file with CLRC for the animal to be shown under the lessee’s name.
• Exhibitor Points will be awarded to the Lessee of the animal.
• If animal is shown under the lessee one day of a multiple day show, the animal must continue to be exhibited under the lessee for the duration of the entire show. The lease cannot be terminated half way through an event.
• Council agreed to facilitate junior members and waive the fees required for juniors to lease cattle.